{"id":16100,"date":"2024-12-30T11:00:00","date_gmt":"2024-12-30T17:00:00","guid":{"rendered":"https:\/\/resource-center.hrblock.com\/?p=16100"},"modified":"2025-01-08T15:11:13","modified_gmt":"2025-01-08T21:11:13","slug":"how-to-fill-out-a-w-4","status":"publish","type":"post","link":"https:\/\/hrbcomlnp.hrblock.com\/tax-center\/irs\/forms\/how-to-fill-out-a-w-4\/","title":{"rendered":"IRS Form W-4: How to fill out a W-4 this year"},"content":{"rendered":"\n<p>Filling out a W-4 form is a big decision-making moment. Why? Because the W-4 directly affects the amount withheld on your paycheck and your potential tax refund. That said, it\u2019s a lot more than adding your name and checking a few boxes.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright\"><img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"199\" src=\"https:\/\/hrbcomlnp.hrblock.com\/tax-center\/wp-content\/uploads\/2019\/11\/form-w-4-300x199.jpg\" alt=\"Form W-4\" class=\"wp-image-47209\" srcset=\"https:\/\/hrbcomlnp.hrblock.com\/tax-center\/wp-content\/uploads\/2019\/11\/form-w-4-300x199.jpg 300w, https:\/\/hrbcomlnp.hrblock.com\/tax-center\/wp-content\/uploads\/2019\/11\/form-w-4-768x509.jpg 768w, https:\/\/hrbcomlnp.hrblock.com\/tax-center\/wp-content\/uploads\/2019\/11\/form-w-4-1024x678.jpg 1024w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/figure><\/div>\n\n\n<p>You\u2019ll need to account for all jobs you have and for your spouse if applicable and desired. Plus, you should factor in any additional income, credits, and tax deductions available to you.<\/p>\n\n\n\n<p>This article will address the main steps in how to fill out a W-4 form and how you might fill it out for specific situations. To learn more about the form itself, read our post: \u201c<a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/what-is-a-w-4-form\/\">What is a W-4 tax form<\/a>?\u201d<\/p>\n\n\n\n<p><strong>Want to make it easy?<\/strong> Skip the manual process and use our <a href=\"https:\/\/www.hrblock.com\/w-4-calculator\/\">W-4 paycheck tax calculator<\/a> to get a completed W-4 tax form. You don\u2019t need to know how to fill out a W-4, because we do it for you with the details you provide.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-single-override-cta\" class=\"wp-block-create-block-hrb-single-override-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-single-override-cta--image\" style=\"background-image:url(&quot;https:\/\/www.hrblock.com\/tax-center\/wp-content\/themes\/hrb_tic\/img\/on-laptop-at-desk-graphic.png&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-single-override-cta--copy #ffffff\"><h3 class=\"main-heading\">File with H&amp;R Block to get your max refund<\/h3><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/online-tax-filing\/\">File online<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/tax-offices\/?app_method=GENERAL_TAX_PREP_METHOD\">File with a tax pro<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-a-w-4\">What is a W-4?<\/h2>\n\n\n\n<p>Form W-4 tells your employer or employer\u2019s payroll representative how much federal income <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/personal-tax-planning\/tax-withholding-allowances\/\">tax withholding<\/a> to keep from each paycheck. You generally complete Internal Revenue Service (IRS) Form W-4, Employee\u2019s Withholding Certificate, at the start of any new job. The form is crucial in determining your balance due or refund each tax season.<\/p>\n\n\n\n<p>You don&#8217;t have to fill out a new Form W-4 every year as long as you have one on file with your employer. However, it&#8217;s a good idea to check on your federal withholding annually or if you have any life changes.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Fill Out a W-4 Form Step-by-Step\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/TF52NmrCMBY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How to fill out IRS Form W-4 for a job<\/h2>\n\n\n\n<p>There are a few nuances when it comes to filling out IRS Form W-4 for a new job or when you have a life change (marriage, new baby, etc.). For instance, if you withhold too much, you can end up with a large refund. If your withholding amount is too little, you can create a balance due and potentially owe an underpayment penalty. Check out our step-by-step process below, which will walk you through how to fill out a new W-4 form.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>How to fill out a W-4 form: Step-by-step<\/h2>\n\n\n\n<p>Ready to dive into how to fill out your W-4? We\u2019ve got the W-4 form instructions here; plus, important considerations for each step. Note: The W-4 form 2024 steps are the same as the W-4 form 2025 steps.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>Step 1: Enter your personal information<\/h3>\n\n\n\n<p>First, you\u2019ll fill out your personal information including your name, address, Social Security number, and <a href=\"https:\/\/www.hrblock.com\/tax-center\/around-block\/offers\/tax-filing-status-guide\/\">tax filing status<\/a>. You can choose from Single, Married Filing Separately, Married Filing Jointly, Qualifying Surviving Spouse, or <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/credits\/claiming-head-of-household-with-no-dependents\/\">Head of Household<\/a>.<\/p>\n\n\n\n<p>While you can stop here and allow your employer to withhold at default levels as part of their payroll procedures, the easiest path may not be the best. To get the right balance between your paycheck and your refund, you might need to complete the additional steps below\u2014especially if you want to avoid additional withholding or surprises when you file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>Step 2: Account for all jobs you and your spouse have<\/h3>\n\n\n\n<p>Unlike when you filled out W-4 forms in the past, you\u2019ll have to fill out your W-4 with your combined income in mind, including self-employment. Otherwise, you may set up your withholding at too low a rate.<\/p>\n\n\n\n<p>To fill out this part correctly, you have three choices. You can:<\/p>\n\n\n\n<ol class=\"wp-block-list\" start=\"1\">\n<li>Use an online estimator to determine a specific amount to have your employer withhold each pay period. This method works best if you have income from self-employment, because it helps allow for self-employment taxes in addition to income taxes.<\/li>\n\n\n\n<li>Use a worksheet attached to the W-4 form if there are multiple jobs in your household (either you have multiple jobs or you and your spouse each work). Both the online estimator method and worksheet method work well if you\u2019d prefer not to give your employer information about other income you might have. Or,<\/li>\n\n\n\n<li>Check a box and have your employer withhold at a default rate. Checking the box works best if there are only two jobs that have a similar amount of pay. Make sure that you check the box on the W-4 for both jobs. (Note: This option will split the standard deduction in half for each job. If there are more than two jobs, there will be too much standard deduction accounted for.)<\/li>\n<\/ol>\n\n\n\n<p>Checking the box for Option 3 may seem like the easiest choice. But this will sometimes result in a refund check and much smaller paychecks throughout the year. If you are in a good enough financial situation, this may not seem like a big deal. But some taxpayers like to maximize their paycheck amount while making sure their tax liability is covered for the year.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>Step 3: Claim your children and other dependents<\/h3>\n\n\n\n<p>You want to make sure only one of you allows for child-related tax credits through withholding. Generally, it\u2019s best to allow for child-related tax credits on the Form W-4 of the highest paying job. If you and your spouse each allow for child-related tax credits on your W-4, it will likely result in not enough withholding, and having to pay an additional amount to the IRS at the end of the year.<\/p>\n\n\n\n<p>Step 3 of the W-4 form will ask you how many qualifying children you have under age 17, and how many other dependents you have. After you complete Step 3, your employer will know exactly how much to decrease withholding to allow for your children.<\/p>\n\n\n\n<p>This is also where you can reflect any other tax credits as well if you want the amount withheld from your paycheck. See the <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/fw4.pdf\">Internal Revenue Service (IRS) W-4 form instructions<\/a> for additional tax information.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>Step 4: Make other adjustments<\/h3>\n\n\n\n<p>Here you can account for other income you receive, deductions you might qualify for, and any extra withholding amounts you\u2019d like your employer to take.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Other income: Amounts added here will increase your withholding<\/li>\n\n\n\n<li>Deductions: Amounts added here will decrease your withholding<\/li>\n\n\n\n<li>Extra withholding: Amounts added here will increase your withholding<\/li>\n<\/ul>\n\n\n\n<p>Just like it\u2019s important for only one spouse to allow for child-related tax credits on their W-4, it\u2019s equally important you only allow for other income or deductions on one W-4.<\/p>\n\n\n\n<p>If you expect to <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/adjustments-and-deductions\/standard-vs-itemized-deductions\/\">itemize deductions vs. claim the standard deduction<\/a>, you can also use a deductions worksheet and complete Line B of Step 4 of the W-4 form to ask your employer to decrease withholding by a specific amount each pay period.<\/p>\n\n\n\n<p>If you are eligible to claim an <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/tax-responsibilities\/am-i-exempt-from-federal-withholding\/\">exemption from withholding<\/a>, you can use the W-4 form. You are only exempt from withholding if you owed no federal tax the prior year and you expect to owe no federal tax for the current year. To claim you are exempt, you write \u201cExempt\u201d on the new W-4 form in the space below Step 4(c).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>Step 5: Sign and date your form<\/h3>\n\n\n\n<p>The hard part is now done. All that\u2019s left to do is sign and date your form and hand it off to your employer.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>How to fill out your W-4 to get more money<\/h2>\n\n\n\n<p>As mentioned at the top of this post, your W-4 withholdings affect what\u2019s taken out of your paycheck each period and your potential refund. In fact, they are related in that taking more taxes out of your pay can mean a larger refund\u2014and the inverse can be true.<\/p>\n\n\n\n<p>If you\u2019d like to know how to fill out your W-4 form to get more money, you\u2019ll want to pay close attention to Steps 3 and 4. This can work in two ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>How to fill out your W-4<\/strong><strong> form to get more money in your paycheck:<\/strong> The easiest way to do this is to add an amount to Step 4B.<\/li>\n\n\n\n<li><strong>How to fill out your W-4<\/strong><strong> form to get more money back as a refund (or reduce what you might owe):<\/strong> You could increase the amounts on 4A (other income) or 4c, or reduce the number on line 4b (deductions).<\/li>\n<\/ul>\n\n\n\n<p>Remember, getting more money back in your paycheck puts you at a higher risk of owing at the end of the year. Withholding more to hopefully get a larger refund reduces this risk. There isn\u2019t a best option here, and it depends entirely on your tax situation. Let <a href=\"https:\/\/www.hrblock.com\/tax-offices\/our-tax-pros\/\">H&amp;R Block help<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-single-override-cta\" class=\"wp-block-create-block-hrb-single-override-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-single-override-cta--image\" style=\"background-image:url(&quot;https:\/\/www.hrblock.com\/tax-center\/wp-content\/themes\/hrb_tic\/img\/on-laptop-at-desk-graphic.png&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-single-override-cta--copy #ffffff\"><h3 class=\"main-heading\">File with H&amp;R Block to get your max refund<\/h3><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/online-tax-filing\/\">File online<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/tax-offices\/?app_method=GENERAL_TAX_PREP_METHOD\">File with a tax pro<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>When to fill out a new W-4<\/h2>\n\n\n\n<p>Additionally, any time you have a major life event, you should consider updating your W-4. The following events will affect your taxes and are a good prompt to revisit your W-4:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Marriage<\/li>\n\n\n\n<li>Divorce<\/li>\n\n\n\n<li>A new baby or dependent<\/li>\n\n\n\n<li>Your child turns 17<\/li>\n<\/ul>\n\n\n\n<p>Let\u2019s take a look at a few real-life situations to outline considerations regarding how to fill out W-4 if those situations apply.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u201cWill changing my tax filing status impact my take-home pay?\u201d<\/h3>\n\n\n\n<p>Each filing status will affect your withholding. For example, if you switch from Married Filing Jointly to Single, your take-home pay will change. Typically, more of your pay is withheld at the Single rate than for married taxpayers.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>\u201cHow do I fill out my W-4 if I\u2019m married and my spouse and I both work?\u201d<\/h3>\n\n\n\n<p>As mentioned in the steps above, couples should account for all jobs in their household when they fill out their W-4s. In fact, we recommend that married couples do this at the same time if they are both employed. Coordination is the key when considering how to fill out your W-4 if you\u2019re married and both of you work. This is because certain factors should only be accounted for on one spouse\u2019s W-4, such as deductions and dependents.<\/p>\n\n\n\n<p>If you try to account for them on both forms, you\u2019ll end up withholding too little and could face a hefty tax bill and penalties at tax time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\u201cWhat if I\u2019m married, filing jointly and my spouse and I earn about the same amount?\u201d<\/h3>\n\n\n\n<p>If you file as Married Filing Jointly\u2014and you both earn around the same amount, there\u2019s a box you can check on the W-4 form to indicate that (it\u2019s part of line 2c). This can help you not withhold too much in taxes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>\u201cHow do I fill out my W-4 form as a student?\u201d<\/h3>\n\n\n\n<p>Students may wonder how to fill out their W-4, especially if they\u2019re eligible to be claimed by their parents. In general, this comes down to your age and whether you earn enough to file a tax return in the first place. In many cases, you can just fill out Step 1 and sign on Step 5.<\/p>\n\n\n\n<p><em>Note: Check out our <\/em><em><a href=\"https:\/\/www.hrblock.com\/tax-center\/student-tax-guide\/\">Guide to tax filing benefits for college students<\/a><\/em><em>, which covers these concepts.<\/em><em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>How to claim 1 on W-4; How to claim 0 on W-4<\/h3>\n\n\n\n<p>Although the&nbsp;Tax Cuts and Jobs Acts of 2017 is a few years behind us, we often still hear clients ask about how to claim 1 on a W-4 or how to fill out their W-4 claiming 0. These concepts have to do with allowances, which no longer apply to W-4s after tax reform.<\/p>\n\n\n\n<p>Starting with the 2020 Form W-4, you can no longer request an adjustment to your withholding by increasing or decreasing allowances. Instead of using allowances, you will use other parts of the W-4 to tell your employer how much to withhold from your paycheck (as described above).<a><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>How to fill out a W-4 form: Getting help<\/h2>\n\n\n\n<p>Filling out W-4 forms can be tricky for some. That\u2019s why we\u2019re here. We can help you complete a new W-4 form with our <a href=\"https:\/\/www.hrblock.com\/w-4-calculator\/\">W-4 calculator<\/a>, or if you work with an <a href=\"https:\/\/www.hrblock.com\/tax-offices\/our-tax-pros\/\">H&amp;R Block Tax pro<\/a>, they can help you with your Form W-4. We can be a great help in this area.<\/p>\n\n\n\n<p>If you determine that a change should be made, you can provide a new W-4 to your employer. You should be able to make these changes at any point during the year; and the sooner the better if a change needs to be made!<\/p>\n\n\n\n<p>Ready to file your taxes? Whether you choose to&nbsp;<a href=\"https:\/\/www.hrblock.com\/tax-offices\/?app_method=GENERAL_TAX_PREP_METHOD\">file with a tax pro<\/a>&nbsp;or file with&nbsp;<a href=\"https:\/\/www.hrblock.com\/online-tax-filing\/\">H&amp;R Block Online<\/a>, you can rest assured that we\u2019ll get you the biggest refund possible.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Filling out a W-4 form is a big decision-making moment. Why? Because the W-4 directly affects the amount withheld on your paycheck and your potential tax refund. That said, it\u2019s a lot more than adding your name and checking a few boxes. You\u2019ll need to account for all jobs you have and for your spouse [&hellip;]<\/p>\n","protected":false},"author":418,"featured_media":63371,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[25,55,23346,23347],"tags":[],"class_list":["post-16100","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-irs","category-forms","category-work","category-taxes-101"],"acf":[],"yoast_head":"<title>How to Fill Out a W-4 Form Step-by-Step | H&amp;R Block\u00ae<\/title>\n<meta name=\"description\" content=\"Form W-4 has a direct impact on your paycheck &amp; tax refund. 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