{"id":20693,"date":"2025-02-07T03:58:56","date_gmt":"2025-02-07T09:58:56","guid":{"rendered":"https:\/\/resource-center.hrblock.com\/"},"modified":"2025-03-24T11:44:51","modified_gmt":"2025-03-24T16:44:51","slug":"form-w2","status":"publish","type":"post","link":"https:\/\/hrbcomlnp.hrblock.com\/tax-center\/uncategorized\/form-w2\/","title":{"rendered":"What is a W-2 Form? What to know about IRS Form W-2"},"content":{"rendered":"\n<p>Nearly every employee working in the U.S. receives a Form W-2, but not everyone is familiar with what it is. For some, the information listed on Form W-2 may seem foreign and complex. But don\u2019t worry if you\u2019re unsure about what\u2019s on this document. We\u2019re here to help you make sense of it all.<\/p>\n\n\n\n<p>Read on to learn more about the W-2 tax form, how to understand what\u2019s on the W-2, and what you should do with your W-2 tax statement.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright\"><img loading=\"lazy\" decoding=\"async\" width=\"240\" height=\"154\" src=\"https:\/\/hrbcomlnp.hrblock.com\/tax-center\/wp-content\/uploads\/2019\/08\/w-2-box.jpg\" alt=\"Form W-2\" class=\"wp-image-45937\"\/><\/figure><\/div>\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-a-form-w-2-wage-and-tax-statement\"><a><\/a>What is a Form W-2: Wage and tax statement?<\/h2>\n\n\n\n<p>Are you wondering, \u201cWhat\u2019s the purpose of a W-2 form?\u201d Simply stated, the IRS Form W-2 is a wage and tax statement that reports your taxable wages and the taxes withheld from your wages. However, if you\u2019ve ever looked at a W-2 form, you\u2019ll notice that it has several lines of information other than the taxable wage information.<\/p>\n\n\n\n<p>There\u2019s a lot to unpack where Form W-2 is concerned. So, whether you just want an overview or a deep dive, we\u2019re here to help you understand your W-2 form.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-who-receives-a-w-2-form\">Who receives a W-2 form?<a><\/a><\/h2>\n\n\n\n<p>If you are on an employer\u2019s payroll, you\u2019ll get a W-2.<\/p>\n\n\n\n<p>There\u2019s a chance you\u2019ll get multiple W-2s if you are employed by more than one organization, changed jobs within a tax year, or the organization you work for was bought out by another company.<\/p>\n\n\n\n<p>Here\u2019s who doesn\u2019t receive a W-2 form. If you work for yourself as a freelancer, independent contractor, or gig worker, you may receive a <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/form-1099-nec\/\">Form 1099-NEC<\/a> from your clients. Read about the <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/the-difference-between-1099-and-w-2-forms\/\">difference between W-2 and 1099 forms<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-create-block-hrb-single-override-cta\" class=\"wp-block-create-block-hrb-single-override-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-single-override-cta--image\" style=\"background-image:url(&quot;https:\/\/www.hrblock.com\/tax-center\/wp-content\/themes\/hrb_tic\/img\/on-laptop-at-desk-graphic.png&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-single-override-cta--copy #ffffff\"><h3 class=\"main-heading\">File with H&amp;R Block to get your max refund<\/h3><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/online-tax-filing\/\">File online<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.hrblock.com\/tax-offices\/?app_method=GENERAL_TAX_PREP_METHOD\">File with a tax pro<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-get-my-w2\"><a><\/a>How to get my W2<\/h2>\n\n\n\n<p>\u201cHow do I find my W-2 form?\u201d is not an uncommon question for taxpayers.<em> <\/em>In most cases, you won\u2019t need to hunt it down. That\u2019s because your employer will either mail it to you or send it to you electronically. &nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-when-are-w-2s-sent-out\">\u201cWhen are W-2s sent out?\u201d<\/h2>\n\n\n\n<p>Employers are legally required to give you a IRS <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/w-2-form-deadline-for-employers\/\">W-2 form<\/a> by Jan. 31 each calendar year.<\/p>\n\n\n\n<p>A copy of the form is also sent to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Social Security Administration (SSA)<\/li>\n\n\n\n<li>Internal Revenue Service (IRS)<\/li>\n\n\n\n<li>State or local governments where taxes are withheld or wages are subject to tax<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-if-you-never-received-the-w-2-form\"><a><\/a>What if you never received the W-2 form?<\/h3>\n\n\n\n<p>If you have moved or have concerns about the form getting to you, contact your employer as soon as possible to ensure your information is current.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If your employer mailed it, but it\u2019s only been a few days, wait until it arrives.<\/li>\n\n\n\n<li>If your employer mailed it and it\u2019s been weeks, ask your employer to resend it.&nbsp;<\/li>\n\n\n\n<li>If you have not received your W-2 by the end of January, contact your employer to determine if and when the W-2 was mailed. If you do not receive your W-2, you may then contact the IRS for assistance at 800-829-1040. From there, you will follow the steps listed on <a href=\"http:\/\/www.irs.gov\/uac\/Here-is-What-to-do-If-You-Are-Missing-a-W-2\" target=\"_blank\" rel=\"noreferrer noopener\">IRS.gov<\/a>.<\/li>\n\n\n\n<li>If you were never sent one because the company says you\u2019re a 1099 worker (or other situation), call the IRS at 800-829-1040.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-understanding-your-irs-w-2-form\">Understanding your IRS W-2 form<\/h2>\n\n\n\n<p>As mentioned, the W-2 form contains many codes and boxes, making reading it difficult for some. For a detailed breakdown, check out this post <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/understanding-w-2-boxes-and-codes\/\">on W-2 box codes<\/a>.<\/p>\n\n\n\n<p>Don\u2019t want to go line-by-line? Below is an overview of items the W-2 will cover:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Your personal and employer information<\/strong> \u2013 This type of W-2 form information includes tax identification numbers, addresses, etc.<\/li>\n\n\n\n<li><strong>Money and taxes related to your wages<\/strong> \u2013 This includes your actual income, federal income tax, Social Security and Medicare taxes.<\/li>\n\n\n\n<li><strong>Money and taxes related to your benefits<\/strong> \u2013 This encompasses employer benefits like retirement plans, insurance plans, <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/dependents\/child-dependent-care-credit-calculation\/\">dependent care benefits<\/a>, <a href=\"https:\/\/www.hrblock.com\/tax-center\/filing\/adjustments-and-deductions\/deducting-medical-expenses-paid-with-hsa\/\">health savings accounts<\/a>, or other benefits offered by your employer.<\/li>\n\n\n\n<li><strong>Money and taxes for your state and local returns <\/strong>\u2013 The W-2 form should also include income and tax withholding information for any state where you worked as an employee and local tax information related to your wages.<\/li>\n\n\n\n<li><strong>Payment information for other items paid through your wages <\/strong>\u2013 Some common examples include union dues, sick leave, <a href=\"https:\/\/www.hrblock.com\/tax-center\/lifestyle\/education\/tuition-assistance-programs\/\">tuition assistance<\/a>, charitable giving, and certain fringe benefits.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-to-do-with-your-w2-form\"><a><\/a>What to do with your W2 form<\/h2>\n\n\n\n<p>Whether you file on your own or get help from a tax pro, you\u2019ll need your W-2 form to start the process. Many of the amounts will go on your federal tax return, state tax return, or both.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-file-taxes-with-a-w2\">How to file taxes with a W2<\/h3>\n\n\n\n<p>The way you file\u2014either with help from a tax professional or on your own\u2014will determine how to file taxes with a W-2 for your situation, but here\u2019s the general process:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Obtain your Form W-2 from your employer.<\/li>\n\n\n\n<li>Familiarize yourself with the various W-2 form sections before proceeding.<\/li>\n\n\n\n<li>Verify that the information on your Form W-2 matches your records.<\/li>\n\n\n\n<li>Choose your tax filing method. Prepare (or have someone prepare) and submit your return.<\/li>\n\n\n\n<li>Keep a copy of your W-2 for your records.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-do-i-really-need-my-w-2-form-to-file-my-taxes\">Do I really need my W-2 Form to file my taxes?<\/h3>\n\n\n\n<p>Yes, you need your W-2 to file taxes. You can\u2019t file your taxes using your last pay stub; you must have your W-2 form. Although you can estimate your refund with pay stub information, you cannot file without the information on your W-2 form.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-get-your-w-2-online-for-free\">How to get your W-2 online for free<\/h3>\n\n\n\n<p>Finding forms online can save time and effort. You might wonder, \u201cHow do I find my W-2 online, free?\u201d Luckily, with H&amp;R Block\u2019s free W-2 Early Access\u2120 service, many taxpayers can get their W-2 online at no cost. Simply look to see if your employer is in our network, request an electronic form W-2 copy and have it sent to your local H&amp;R Block office. All you do is pick it up\u2014then you can get started on your taxes.<\/p>\n\n\n\n<p>Learn more about <a href=\"https:\/\/www.hrblock.com\/tax-offices\/tax-prep\/w-2-early-access\/\">W-2 Early Access<\/a> (service temporarily unavailable).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-obtain-a-w-2-form-from-a-previous-employer\"><a><\/a>How to obtain a W-2 form from a previous employer<\/h2>\n\n\n\n<p>Getting a W-2 might be straightforward if you\u2019ve had only one employer within a tax year. If you\u2019ve had multiple, you probably wonder how to obtain a W-2 from a previous employer.<\/p>\n\n\n\n<p>Your former employer is required by the IRS to mail you a copy of your W-2 before January 31. Take action if you don\u2019t receive it by the end of January after the close of the year. Start by contacting your former employer. The best contact is the HR department or payroll office. If you worked for a smaller company, reach out to your immediate supervisor, and they can point you in the right direction.<\/p>\n\n\n\n<p>When you find the right contact, confirm they sent the form to the correct mailing address. If the form was sent to the wrong address, ask them to resend it via email, mail, or sometimes even a secured portal. Or, if you live around your former business, you may be able to pick it up.<\/p>\n\n\n\n<p>If you can\u2019t reach your former employer, they ignore your request, or you haven\u2019t received the form by the end of February, you should <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/irs-phone-numbers\/\">contact the IRS.<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-w-2-vs-w-4-what-s-the-difference\"><a><\/a>W-2 vs W-4: What\u2019s the difference?<\/h3>\n\n\n\n<p>With only slightly different names, it\u2019s easy to see why these forms can get confusing. &nbsp;Here\u2019s a recap:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Form W-2 is a form your employer completes which states your earnings and taxes withheld for a specific tax year. Your employer sends you a W-2 at the end of January (of the following year) as a wage earner.<\/li>\n\n\n\n<li><a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/what-is-a-w-4-form\/\">Form W-4<\/a> is a form you complete to let your employer know how much tax to withhold from your paycheck. You complete this form when you start a new job or want to update withholding information.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-to-do-if-your-w-2-has-an-error\">What to do if your W-2 has an error<\/h3>\n\n\n\n<p>If you notice a W-2 form error\u2014like a misspelled name, wrong address, or Social Security number\u2014notify your employer and ask for a corrected W-2. Here are the steps to <a href=\"https:\/\/www.hrblock.com\/tax-center\/irs\/forms\/how-to-receive-a-corrected-w-2-form\/\">receive a corrected W-2 form.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-get-help-filing-your-w-2-tax-form\"><a><\/a>Get help filing your W-2 tax form<\/h2>\n\n\n\n<p>Now that we have covered \u201cWhat is a W-2?\u201d and addressed the important parts of the form, you can confidently file your taxes. If you need guidance with your W-2 form or other important tax forms, let H&amp;R Block help. Whether you choose to&nbsp;<a href=\"https:\/\/www.hrblock.com\/tax-offices\/?app_method=GENERAL_TAX_PREP_METHOD\">file with a tax pro<\/a>&nbsp;or file with&nbsp;<a href=\"https:\/\/www.hrblock.com\/online-tax-filing\/\">H&amp;R Block Online<\/a>, you can rest assured that we\u2019ll get you the biggest refund possible.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Nearly every employee working in the U.S. receives a Form W-2, but not everyone is familiar with what it is. For some, the information listed on Form W-2 may seem foreign and complex. But don\u2019t worry if you\u2019re unsure about what\u2019s on this document. We\u2019re here to help you make sense of it all. Read [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[],"tags":[],"class_list":["post-20693","post","type-post","status-publish","format-standard","hentry"],"acf":[],"yoast_head":"<title>Understanding IRS Form W-2 | H&amp;R Block\u00ae<\/title>\n<meta name=\"description\" content=\"Form W-2 can be confusing &amp; hard to read. 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